AlbaInside one Alba cycle.
From the moment your POS reports last night’s depletions, to the moment the bottles are back on the shelf. Eleven steps, watched in motion. Scroll at your own pace.
Sales come in overnight.
Your POS runs through dinner service. Alba reads the new depletions overnight (CSV upload today, email-forwarded automatic ingest soon) and updates the stock for every wine you sold. A 2018 Sassicaia just dropped from 3 bottles to 1.
9:00 AM — the engine wakes up.
The reorder engine runs daily on the schedule you set. It walks every active beverage, projects how many will be left when the next delivery actually arrives, and flags whatever would land at or below its reorder point. Sassicaia triggers — projected stock 1, reorder point 2.
It builds a proposal.
For each supplier with at least one critical wine, Alba builds an order with three options (A = critical only, B = critical + Priority 1, C = wider net). It respects the supplier’s cutoff, lead time, sales unit, and minimum order. If the smallest option is below minimum, it auto-pads so the order is always actionable.
It reaches you on your channel.
Alba ships the proposal on whichever channel you prefer — SMS, email, or the portal. One tap to reply, wherever you happen to be.
You reply B.
One letter. Or one tap on the portal. Alba understands free-form too — “take B but drop two bottles of Chianti” works on any channel. The moment you confirm, the proposal moves to Confirmed by manager.
The order goes to your supplier.
Branded order email with line items, account number, payment terms, deliver-to address, and a one-click button the supplier can use to push back. The same payload reaches them on their preferred channel — most suppliers respond faster to a quick message than to a formal email.
| Item | Qty | Line |
|---|---|---|
| Bolgheri Sassicaia ’20 | 3 btl | $660 |
| Champagne Brut Reserve | 3 btl | $300 |
| Chianti Classico Riserva ’21 | 12 btl | $780 |
| Total | 18 btl | $1,740 |
The ball is now on the supplier.
Status flips from Confirmed by manager to Waiting for supplier. Once they confirm, it moves to Confirmed by supplier and finally Received. You see every step in the portal.
Delivery day — Alba checks in.
On the expected delivery date Alba sends a quick “did it arrive?” on your preferred channel with three tappable choices: Yes, received / Something's off / Not yet — ask tomorrow. One tap and stock updates automatically.
Stock auto-updates the moment you confirm.
Tapping “Yes” adds the line-item bottles back into your inventory. No spreadsheet, no manual count. The order moves to Received. The cycle is closed and the engine is free to propose again next time something hits critical.
Tap “Ask Alba” any time.
Beyond the reorder loop, there’s a sommelier-friend AI that knows your stock, prices, recent sales, supplier offers, and general wine knowledge. Ask anything in plain language — in English or Italian.
The numbers a POS can’t give you.
At any time, the insights page shows your acceptance rate, your reply time, on-time delivery per supplier, and the count of stockouts Alba caught in time. Plus a weekly revenue trend, day-of-week pattern, and projected stockouts based on current velocity.
Different bottle. Different supplier. Same cycle.
The manager only gets pinged when something actually needs them. Everything else happens in the background.